# UnitSolutions — Girlguiding Unit Management Platform

> UnitSolutions (https://unitsolutions.co.uk) is an independent digital administration
> companion built specifically for UK volunteer leaders running Girlguiding units
> (Rainbows, Brownies, Guides, and Rangers).

## What We Do

UnitSolutions replaces paper forms, spreadsheets, and clipboards with an intuitive,
secure digital toolkit for Girlguiding leaders. It handles meeting planning, registers,
automated badge credit tracking, activity risk assessments, and secure digital starter forms
so leaders can spend less time on administration and more time empowering girls.

UnitSolutions is an independent companion platform and does not replace GO
(Girlguiding's official membership system). It is not affiliated with, endorsed by,
or operated by Girlguiding.

## Sections Supported

- **Rainbows** (Ages 4–7) — Simplified sign-in/out registers, parent communications, and quick activity logging.
- **Brownies** (Ages 7–10) — Automated UMA and Skills Builder credits, term planning, and trip preparations.
- **Guides** (Ages 10–14) — Girl-led programme scheduling, patrol tracking, outdoor equipment logs, and activity risk assessments.
- **Rangers** (Ages 14–18) — Flexible meeting planning, event risk assessments, and member-driven programme logging.

## Core Features

- **Unit Progress Tracker (UMA & Skills Builders)**
  Plan meeting activities mapped to the six Girlguiding programme themes (Know myself, Express myself,
  Be well, Have adventures, Take action, Skills for my future). When leaders mark attendance on the
  live register, every girl marked present automatically receives progress credits toward her theme awards.
  Supports manual adjustments and interest badges completed at home.

- **Weekly Meeting Planner (Term Planner)**
  Plan an entire term week by week. Assign leadership roles, schedule UMAs, attach equipment needs,
  and flag meetings requiring parental notifications or external venue risk assessments.

- **Risk Assessment Generator**
  Build compliant activity risk assessments in minutes. Pre-populated hazard checklists for unit halls,
  outdoors, campfires, crafts, cooking, and visits. Supports digital leader sign-off and instant PDF export.

- **Digital GDPR Starter Forms with 30-Day Auto-Purge**
  Shareable magic links allow parents to submit emergency contacts, medical information, dietary needs,
  and photo permissions directly from their phones. To enforce strict UK GDPR data minimization,
  parent submissions automatically and permanently purge from active storage 30 days after submission,
  prompting leaders to record core details into GO.

- **Live Attendance Register**
  One-tap mobile roll call with present, absent, and late status. Tracks attendance percentages and generates
  offline printable roll-call PDFs for fire drills, trips, and camps.

- **Leadership Compliance Matrix**
  Traffic-light overview of every leader and helper's DBS/PVG status, Safe Space safeguarding levels,
  First Aid, and Going Away With certifications with expiry warnings.

- **Emergency Protocol Hub**
  Instant access to venue emergency contacts, evacuation steps, and offline emergency lists directly
  from any leader's phone.

- **Equipment & Quartermaster Log**
  Track unit equipment (tents, stoves, craft boxes, first aid kits) with condition reports and maintenance alerts.

## Pricing

- **Free Tier** (£0 forever) — Live attendance register, youth directory, unit management, and multi-leader access.
- **Premium Monthly** (£3 / month) — Full Risk Assessment Generator, Unit Progress Tracker, Equipment Log, and offline access.
- **Premium Annual** (£30 / year — 2 months free) — Complete unit toolkit at discounted yearly billing.

## Technical & Data Security

- Web application and progressive web app (PWA) with full offline functionality.
- AES-GCM 256-bit on-device encryption for offline-cached data via Web Crypto API.
- PostgreSQL Row-Level Security (RLS) guaranteeing that leaders can only access their own unit's data.
- Deployed on secure UK/EU cloud infrastructure complying with UK GDPR as a Data Processor.

## Leader Guides & Articles

- **How to Track UMAs and Skills Builders Without a Spreadsheet**: https://unitsolutions.co.uk/guides/track-umas-and-skills-builders
- **How to Write a Risk Assessment for a Girlguiding Meeting**: https://unitsolutions.co.uk/guides/girlguiding-risk-assessment-guide
- **How to Plan a Term of Girlguiding Meetings**: https://unitsolutions.co.uk/guides/plan-a-girlguiding-term
- **GDPR for Girlguiding Leaders: What Data Can You Keep?**: https://unitsolutions.co.uk/guides/gdpr-for-girlguiding-leaders
- **Safe Space Training and DBS Renewals: A Checklist for Unit Leaders**: https://unitsolutions.co.uk/guides/safe-space-and-dbs-checklist
- **Planning a Girlguiding Trip or Residential: A Leader's Checklist**: https://unitsolutions.co.uk/guides/trip-and-residential-checklist
- **How UnitSolutions Works Alongside GO**: https://unitsolutions.co.uk/guides/unitsolutions-and-go

## Section Landing Pages

- Rainbows: https://unitsolutions.co.uk/sections/rainbows
- Brownies: https://unitsolutions.co.uk/sections/brownies
- Guides: https://unitsolutions.co.uk/sections/guides
- Rangers: https://unitsolutions.co.uk/sections/rangers

## Key Contact & Links

- Website: https://unitsolutions.co.uk
- How It Works: https://unitsolutions.co.uk/how-it-works
- Security & GDPR: https://unitsolutions.co.uk/security
- Contact: https://unitsolutions.co.uk/contact
- Privacy Policy: https://unitsolutions.co.uk/privacy
- Terms of Service: https://unitsolutions.co.uk/terms