How It Works

Every tool,
explained.

See exactly how each feature works and how it saves you time running your unit.

Star Feature

Unit Progress Tracker

Plan once. Credits happen automatically.

Before each meeting, select which UMA syllabus sections and Skill Builder activities you'll cover. When you save the attendance register, every girl marked present instantly receives progress credits for those activities in her personal profile. Manual overrides are always available.

1
Plan the session
Open Term Planner or the weekly meeting view. Tick the UMA and Skill Builder points you'll deliver this session.
2
Run the register
Take attendance as normal using the Live Register tool. Mark each girl present, absent, or late with a single tap.
3
Credits auto-apply
The moment you save the register, every present girl is credited for all planned activities — no extra steps required.
4
Review profiles
Visit any girl's individual profile to see her full progress history, add manual credits, or add leader notes.

Top Awards

Target: 180 UMA mins per Theme
BronzeNeeds Presenting!
Silver50%
Gold29%

Overall Progress

Know Myself

195 UMA mins
4 Skills Builders
1 Interest Badges

Express Myself

190 UMA mins
1 Skills Builders
1 Interest Badges

Be Well

0 UMA mins
0 Skills Builders
0 Interest Badges

Have Adventures

0 UMA mins
0 Skills Builders
0 Interest Badges

Take Action

0 UMA mins
0 Skills Builders
0 Interest Badges

Skills For My Future

0 UMA mins
0 Skills Builders
0 Interest Badges
Planning

Weekly Meeting Planner

Map your full term, week by week.

Plan every meeting across the term — themes, activities, UMA sections, and leader availability — in a single weekly calendar view. Publish the plan so all leaders can see upcoming sessions at a glance.

1
Set term dates
Define your term start and end dates. Bank holidays and half-term breaks are auto-excluded.
2
Plan each week
Click any week to set the theme, select UMA activities, and add any special notes.
3
Link to Progress Tracker
Activities planned here automatically feed into the Progress Tracker for that week's register.
4
Share with your team
Publish the plan so all leaders see upcoming sessions, themes, and their rota slot.
This Week

Campfire

4 Jun 2026
In Unit
4JUN

This activity is going to be very interesting.

Permission Notify Parents
EquipmentTent
ProviderX DBSX RISK ASS.
SB: S2 - Act It OutSB: S2 - Team EffortUMA: Know Myself > Festival FunUMA: Know Myself > Mime Time
Lead By
Jane
Other Available
Lily, Jane, Amelia
Compliance

Risk Assessment Generator

UK-compliant RAs in minutes.

Build, sign, and store professional risk assessments aligned to UK youth organisation requirements. Distribute to your whole leadership team with built-in read-receipt tracking. Export signed PDFs or email directly to parents and venues.

1
Select assessment type
Choose from standard meeting, residential, or activity-specific templates.
2
Complete the wizard
Work through pre-populated hazard categories. Confirm controls in place and add dates.
3
Mark N/A sections
Any section not relevant to your unit can be excluded. The PDF adapts automatically.
4
Finalise & distribute
Lock the assessment, share with your team, track who has read it, and export a signed PDF.

Risk Assessment Hub

Select the type of risk assessment you need to complete. Completed forms will be saved to your unit's compliance vault.

Quick Start: Most Common

Annual Unit

The standard annual compliance assessment for your regular meeting place.

START

Normal Meeting

For activities at your usual venue that go beyond standard meetings.

START

Away from Normal

For day trips or activities held away from your regular venue.

START

Residentials

Required for all overnight residential experiences, including camps.

START
Specialized Assessments

Venue & Annual

Ongoing unit compliance

Individual Needs

Person-specific risk planning

Core Tool

Live Attendance Register

One tap per girl. Instant record.

Replace paper registers and spreadsheets with a live, digital roll call. Mark each member present, absent, or late in seconds. The register feeds directly into the Youth Progress Tracker and keeps a permanent attendance history per member.

1
Open the register
Navigate to today's meeting from your dashboard. The full member list loads instantly.
2
Tap to mark attendance
Tap once for Present (green), twice for Late (amber), three times for Absent (red). Changes save automatically.
3
Save & notify
Saving the register triggers automatic absence notifications and syncs progress credits for present members.
4
View history
Access a full attendance history per member or per meeting from the Youth Directory.

Attendance Tracker

Editing Register for: Campfire (Today)

🏠 In Unit⛺ Out Unit
Live Session
Historical Vault

Adult Volunteers

Leader 1

Present (Owner)

Youth Members

AU104MI

Absent

CH204CO

Present

CH204OU

Absent

CR204LA

Present

EM204OR

Present

EM204ST

Present

Safety

Emergency Protocol Hub

Stay calm. Follow the protocol.

In an emergency, panic can easily cause leaders to miss critical steps. The Emergency Hub cuts through the chaos, ensuring safety protocols are followed to the letter. By providing a clear, step-by-step evacuation checklist—complete with instant 999 dialling and venue contact protocols—it guarantees that no vital task is forgotten when every second counts.

1
Trigger emergency mode
One tap activates the emergency screen. No menu-hunting in a crisis.
2
Follow the checklist
Step-by-step protocol tailored to your current venue and activity type.
3
Roll call offline PDF
Download a PDF register instantly — works even without internet for remote camps.
4
Alert parents
Send a bulk absence alert to all parents of unaccounted members in one tap.

Emergency Headcount

Step 1 of 2

Verify the safety of everyone marked as 'Present' today.

CH204CO
CR204LA
EM204OR
EM204ST
Leader 1 (Leader)
Verified: 0 / 5
Skip to Action Plan

Fire / Evacuation

Step 2 of 2
Action Plan Checklist
Sound alarm and evacuate via nearest exit
Call Emergency Services (999)
Call 999
Sweep all rooms and bathrooms
Prevent anyone from re-entering the building
Call Venue Keyholder / Building Manager
Quartermaster

Equipment Log

Know exactly what you have and its condition.

Keep a live inventory of your unit's equipment — from tents and stoves to first aid kits and craft supplies. Log damage reports, track inspections, and get alerts when safety equipment is due for replacement.

1
Add your inventory
Log each piece of equipment with name, quantity, condition, and purchase date.
2
Record inspections
After each camp or event, log an inspection. Note any damage or wear.
3
Set expiry alerts
For safety equipment like first aid kits and fire extinguishers, set expiry dates for automatic reminders.
4
Flag for repair
Mark items as damaged or out of service so leaders know what is unavailable before an event.

Kit & Equipment

Manage unit inventory, track equipment loans, and monitor safety expiry dates.

Needs Attention (4)
Stove SetQty: 6
Cooking & Gas
Missing burner attachments.
Update Status
GPS DevicesQty: 5
Activities
Loaned to: DofE Silver
Update Status
All Search...
Item Name
Status
Vango 6-Man Tent
Available
First Aid Kit
Check Due
Safety

Leadership Compliance Matrix

Never miss an expired certificate again.

Live traffic-light dashboard showing every leader's compliance status across DBS, First Aid, Safe Space Levels 1-3, Going Away With, and Leadership Qualification. Colour-coded alerts trigger automatically as expiry dates approach.

1
Add your leaders
Invite leaders to the unit. Each gets their own profile in the compliance matrix.
2
Log qualifications
Enter certification dates for DBS, First Aid, Safe Space levels, and any NGB awards.
3
Live traffic lights
Green = valid. Amber = expiring within 60 days. Red = expired. The dashboard updates daily.
4
Get alerts
Automated reminders are sent to leaders when their certifications are approaching expiry.

Active Team Status

Monitor qualification completion and expiration dates across your leadership team.

L

Leader 1Owner

Joined 23/05/2026

Mandatory Core
Disclosure Check
Valid
Expires 12/12/2029
Safe Space L1
Valid
Expires 01/03/2028
First Response
Needs Update
Leadership Qual.
Needs Update
Specialized Permits
Going Away With
Pending
NGB Awards
Expired
Expired 20/05/2026

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